28th September 2016
Annual General Meeting: Highfields Community Association, 5.30pm, Friday 14th October 2016
You are warmly invited to HCA’s 2016 Annual General Meeting.
- Approval of the minutes of the Annual General Meeting of HCA held on 16th October 2015 (see attached copy) and any matters arising.
- Consideration and adoption of an Annual Report for the period ending 31 August 2016.
(available at the AGM).
- Consideration and adoption of the draft accounts of HCA for the year ending 31 March 2016 (available at the AGM).
- Appointment of auditors and fixing of their remuneration
The HCA Board (Governing Body) recommends that the current auditors (Watergates Ltd) be appointed for the forthcoming year.
- Appointment of Individual Members’ representatives (see below)
- Appointment of Directors (see below)
The AGM will be followed by our two guest speakers, Professor Gus John (International Consultant & Executive Coach) and Cathy Stancer (Director, Equalities and Rights, Lankelly Chase), with the former speaking to his soon to be published report on Leicester City Council’s relationship with HCA over the last 25 years and the latter speaking about Lankelly Chase’s work in supporting multiple and severely disadvantaged communities.
As a member of HCA and if you are unable to attend the AGM, you are entitled to appoint a proxy to
exercise all or any of your rights to attend, speak and vote at the meeting. Notes about proxies and a
proxy form and notes to the form are enclosed. You can only appoint a proxy using the procedures set out in the notes. Proxy forms must be returned by 12 noon on Wednesday 12th October 2016.
Individual Members’ representatives
Individual members may, on the night, elect from amongst themselves up to one quarter the number of affiliated groups to go forward to the HCA Board (Governing Body).
Appointment of Directors
HCA’s current Board (Governing Body) comprises of the following people:
– Iris Lightfoote – HCA Interim Chair – The Race Equality Centre
– Esmail Esmail – HCA Treasurer – Individual
– Tirathpal Naute – HCA Secretary – Shanti Group
– Sil Jeffers – Viking International
– Rafique Patel – Highfields Business Association
– Sumiyha Ravat – Individual (co-optee)
– Andrew Walton – Individual (co-optee)
– Priya Thamotheram – Company Secretary
HCA’s constitution requires that (up to) four of the Directors stand down at the AGM each year (on completion of their 3 year term), with those longest in office retiring first and the choice between any of equal service being made by drawing lots but since none of the existing directors have served their 3 year term, none of them will be standing down this year. However, there are vacancies for new directors (see below).
HCA is now seeking nominations for elected Directors to fill the vacancies.
All full members of HCA (of 12 months’ standing) can stand for election – if you are unsure whether your organisation is a full member, please contact Pat Gardner on 0116 253 1053 or firstname.lastname@example.org.
If you would like to stand or to nominate someone from your organisation, then please complete the
enclosed nomination form. All nominees must, at the time of the election, be employees, trustees or
management committee members of full member organisations or they can also be Individual Member representatives on the Board. Voting will take place at the AGM.
Nominations for the Elected Director vacancies must reach HCA in writing by 12 noon on Wednesday 12th October 2016. Please email the completed form to email@example.com and send a signed hardcopy to HCA, 96 Melbourne Road, Leicester, LE2 0DS marked for the attention of Pat Gardner.
The Board is keen to continue to improve balance in terms of age, ethnic background, disability and professional skills. We are therefore particularly keen to encourage applications from younger people, people with disabilities, people from White/Irish/Eastern European/African communities and people who have professional skills in higher/further education, human resources, finance and marketing.
Directors of HCA are company directors and also trustees of the charity and are normally elected for a period of three years. The Board meets six times a year and it also undertakes at least one strategic review which is combined with a Board meeting. In addition, Directors are invited to join Committees or working groups which reflect their particular area of skill or interest, and may be asked to undertake occasional meetings or speaking engagements on behalf of HCA.
If you would like to discuss the role of Trustee/Director at HCA or would like further information,
please contact me, Priya Thamotheram, Company Secretary and Senior Joint Head of Centre on 0116 253 1053.
Please complete and return the attached affiliation form, together with the affiliation fee by 12 noon on Wednesday 12th October 2016.
We look forward to seeing you at the AGM
Company Secretary and Senior Joint Head of Centre.